Why You Should Train Your Employees to Keep Passwords Secure

Cybersecurity breaches are on the rise – and believe it or not, around 59% of total breaches don’t occur because of some bored hacker who wants to harm a company, but because of the error of the company’s own employees. This isn’t to say that employees want to maliciously bring harm to a company – in fact, most security breach cases where an employee is at fault are due to accidental error or lack of training rather than a malicious act. In order to prevent incidents such as these where security is breached, small businesses must concentrate on educating and training their employees on the importance of cybersecurity.


Authentication Rules

A large percentage of security breaches can be caused by something as simple as an employee using a password which is easily guessed. Implementing server password manager software is just one step that you could take to help ensure that any password-related breaches are prevented. You should ensure that your employees know to always use complex passwords and never to share those passwords with anybody else.

This is especially important for those employees who use company devices such as laptops, tablets and smartphones – if one of these devices is stolen by an individual who has discovered the password, the thief will not only be able to control all the data stored on the device, they will also be able to access your company network and cause chaos with your data.

Network Connections

Unfortunately for many small businesses, wireless network connections have proven themselves to be rather unsafe. Whenever possible, your employees should be instructed to use Bluetooth technology for connections, which has proven itself to be one of the most difficult to crack. Public WiFi networks should also be avoided at all costs – hackers often set up these types of networks posing as legitimate providers with the purpose of gaining access to users’ internet traffic. By doing this, they can also gain access to passwords and other sensitive information, putting your network security in jeopardy. Using a Virtual Private Network is probably the best way to keep your information safe as it ensures all transmitted data is encrypted before it leaves a device.

Data Encryption

No matter how many security measures your employees use for safety and security, thefts of company devices can always occur. Physical security rules such as never leaving laptops, tablets or smartphones unattended, are always important to teach.

However, in order to ensure that your data is protected should a theft occur, your employees should be trained in the practice of data encryption. When data is encrypted, the event of a theft means that the only loss is of the device, rather than both the device and the data. Since most data nowadays is transferred or archived through the cloud, encrypting it definitely makes sense. Most cloud providers will encrypt data in their systems, although it never hurts to encrypt the data before it reaches the cloud as well.


If data is lost, having a good backup system in place can often serve to save days, weeks or even months of work. So, it’s vital to make sure that all of your employees have the right backup system in place and to also ensure that it is updated regularly. Having a good backup system means that the data is stored in two different places.